About Us
We are a dynamic and forward-thinking law firm, renowned for delivering exceptional legal solutions to clients in a range of sectors. Our Managing Partner is a visionary leader driving innovation, client success, and operational excellence. This is an exciting opportunity to support a key executive in a highly professional and fast-paced environment.
As Personal Assistant (PA) to the Managing Partner, you will play a critical role in ensuring the efficient management of their professional and personal commitments. You will be a trusted partner in enabling the smooth execution of strategic initiatives, maintaining high-level relationships, and facilitating the day-to-day operations of the Managing Partner’s office.
Role Summary
This role requires a highly organized, proactive, and resourceful individual who thrives in a high-performance environment. As the first point of contact for the Managing Partner, you will handle confidential matters with professionalism and discretion while ensuring the seamless operation of their office.
Key Responsibilities
Executive Support
- Manage the Managing Partner’s schedule, including coordinating meetings, appointments, and travel arrangements (both domestic and international).
- Act as the gatekeeper, handling incoming correspondence, calls, and requests with tact and prioritizing them effectively.
- Prepare briefing documents, agendas, and meeting minutes, ensuring the Managing Partner is always well-prepared.
- Manage and organize legal and business documents, ensuring compliance with confidentiality and firm policies.
- Operational and Administrative Tasks
- Coordinate with department heads, clients, and external stakeholders on behalf of the Managing Partner.
- Handle expense reports, invoicing, and budget tracking for the Managing Partner’s office.
- Monitor deadlines, key deliverables, and action items related to the Managing Partner’s projects and strategic goals.
- Provide administrative support on client-facing tasks, such as preparing presentations and correspondence.
- Relationship Management
- Build and maintain relationships with clients, stakeholders, and team members on behalf of the Managing Partner.
- Represent the Managing Partner professionally in all interactions, both internal and external.
- Strategic Involvement
- Assist with the execution of strategic initiatives, including research, project tracking, and preparing reports.
- Collaborate with other team members to support the firm’s objectives and maintain operational efficiency.
- Personal Support
- Occasionally assist with personal tasks and commitments as required, ensuring the Managing Partner’s overall efficiency.
Key Skills and Qualifications
- Experience: 2+ years of experience as an Executive Assistant or Personal Assistant in a law firm, professional services firm, or corporate environment.
- Education: Bachelor’s degree preferred; additional certifications (e.g., Executive Assistant/Secretarial qualifications) are a plus.
- Organizational Excellence: Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
- Communication Skills: Strong written and verbal communication abilities, with a professional and approachable demeanor.
- Discretion: Proven ability to handle sensitive and confidential information with the utmost discretion.
- Proactive Problem Solver: A forward-thinker who can anticipate needs and independently resolve issues.
- Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools; familiarity with legal software is an advantage.
- Client Focus: Exceptional interpersonal skills and a commitment to maintaining the highest levels of client service.
- Flexibility: Willingness to adapt to the Managing Partner’s evolving needs, including occasional availability outside of regular office hours.
What We Offer
- A dynamic, high-performance environment with exposure to high-level decision-making.
- Competitive salary and benefits package, reflecting the importance of the role.
- Opportunities for professional development and career growth.
- A supportive and collaborative team culture.
How to Apply
If you are a highly organized and results-driven professional with a passion for supporting senior executives, we would love to hear from you. Please submit your CV and a cover letter using the form below. For any clarifications, please send us an email via: support@balogunharold.com
Location: Lagos
Job Type: Full-Time
We are only able to respond to applications that meet the job requirements stated above.